Accounts Payable

 

Our Accounts Payable system is fast, accurate and easy to use.

Benefits and Features of using DPC’s Accounts Payable system include:

  • Provide 1099 information
  • Track expenses by General Ledger accounts
  • Provide invoice aging and transaction information
  • Automatically assign due dates
  • Calculate vendor payments and discount amounts
  • Provide fast and easy access to vendor activity
  • Help reconcile the accounts payable checks
  • Retain payment history up to 99 months
  • Integrate seamlessly with General Ledger and Materials Management modules

System Implementation – Customize the system to match your business needs

  • Define up to 99 companies with different databases
  • Establish the security files and access permissions and authority
  • Post transactions to the General Ledger in detail or summary
  • Establish batch ID’s for transactions
  • Establish up to four aging categories
  • Define the next vendor number for automatic number assignment
  • Set the flags for the purchase order/invoice match, interface to checkbook, and refunds

Vendor Master File Maintenance – Build the vendor records to your specifications

  • Assign a default for the general ledger account, 1099 type, payment terms, discount amount or percentage, use tax code, bank routing number, bank account number, and tax code
  • Assign a check stub type flag (summary or detail)
  • Define the minimum amount allowed for purchase orders

Invoice, Debit Memo, Credit Memo and Payment Processing – Avoid missing time sensitive payments and discounts

  • Perform real-time posting of invoices and payments
  • Process payments by scheduled pay date
  • Select invoices for payment by vendor number
  • Record manually written payments
  • Automatically apply debit and credit memos when payments are processed

Payables Analysis – View or print invoice and payment transaction detail

  • Check Register
  • Check Reconciliation File
  • Open Items Ledger
  • Closed Items Ledger
  • Cash Requirements Ledger
  • Use Tax Report
  • Invoice Purchase Order Variance
  • Month End Check Register
  • General Ledger Posting Report
  • Vendor Purchase/Payment History
  • Vendor Master List
  • Vendor Activity List
  • Vendor Rolodex Cards
  • Vendor Mailing Labels
  • 1099 Reporting (Forms and Magnetic Media)

What you need to get started