DPC, Incorporated – Accounts Payable

System Implementation – Customize the system to match your business needs

·         Define up to 99 companies with different databases

·         Establish the security files and access permissions and authority

·         Post transactions to the general ledger in detail or summary

·         Establish batch ID’s for transactions

·         Establish up to four aging categories

·         Define the next vendor number for automatic number assignment

·         Set the flags for the purchase order/invoice match, interface to checkbook, and refunds

Vendor Master File Maintenance – Build the vendor records to your specifications

·         Assign a default for the general ledger account, 1099 type, payment terms, discount amount or 
       percentage, use tax code, bank routing number, bank account number, and tax code

·         Assign a check stub type flag (summary or detail)

·         Define the minimum amount allowed for purchase orders

Invoice, Debit Memo, Credit Memo and Payment Processing – Avoid missing time sensitive payments and discounts

·         Perform real-time posting of invoices and payments

·         Process payments by scheduled pay date

·         Select invoices for payment by vendor number

·         Record manually written payments

·         Automatically apply debit and credit memos when payments are processed

Payables Analysis – View or print invoice and payment transaction detail

·         Check Register

·         Check Reconciliation File

·         Open Items Ledger

·         Closed Items Ledger

·         Cash Requirements Ledger

·         Use Tax Report

·         Invoice Purchase Order Variance

·         Month End Check Register

·         General Ledger Posting Report

·         Vendor Purchase/Payment History

·         Vendor Master List

·         Vendor Activity List

·         Vendor Rolodex Cards

·         Vendor Mailing Labels

·         1099 Reporting (Forms and Magnetic Media)