DPC, Inc. – Order Entry/Invoicing

  System Implementation – Customize the system to match your needs

·         Tailor the system to the operating environment

·         Establish the security files and define access permissions and authority

·         Define the next reference number for automatic number assignment of purchase orders
       and purchase requisitions

·         Create the inventory master file, the purchase vendor file, and the supporting table files

·         Define the number of months to retain history

Requisitioning & Purchasing Functions and Features

·          On-line view of vendor information accessible by vendor number or name

·          Vendor contract information by contract number, inventory item number or vendor number

·          On-line status reporting for requisitions and purchase orders (received by buyer, order sent
        to vendor, back order, etc)

·          On-line inquiries to view history of items purchased in a variety of sort options

·          Create and maintain standing and blanket purchase orders

·          Automatic assignment of purchase order numbers

·          Backorder tracking to buyer and requestor of items

·          Change order capability on purchase orders with control and audit trail information

·          Automatic creation of purchase orders or conversion of requisitions to purchase orders by
       authorized end-users

·          Ability to cancel orders and/or line items once issued and retain information for history purposes

·          Return of items to the vendor for credit with appropriate tracking to Accounts Payable

·          EDI support for e-commerce

Inventory Management Functions and Features

·         Tracks both stock and non-stock inventory items

·         On-line internal requisitioning/order creation for stock items

·         Automatic requisition generation of selected items

·         Detailed inventory transaction logging for audit purposes

·         Minimum/maximum levels and economic order quantity calculations

·         Periodic inventory reconciliation for book to physical

·         Consigned material tracking

·         Inventory adjustment processing to allow for the assignment of reason codes (i.e. obsolescence,
       destroyed, etc.) 

Receiving and Distribution Functions and Features

·         Real time update to quantity on hand and quantity on order fields upon receipt of inventory

·         On-line receiving of shipments and logging of missed items

·         Accept and track partial orders with the order being incomplete or different quantity than specified on
       the purchase order

·         Multiple users designated as receivers

·         Track inventory transfers, issues and returns

·         Supports pick list features with inventory relief at time of pick list print generation and allows for
       exception processing and back ordering when items are out of stock

·         Integration with Accounts Payable for automated on-line matching of purchase orders and invoices

·         Integration with Bill of Materials

Item Master File – Fields in the item master record

·         Inventory code/item number

·         Item description

·         Location code

·         Item expense general ledger account number

·         Charge department number

·         Purchasing unit of measure

·         Conversion factor for purchasing unit of measure

·         Stock keeping unit of measure

·         Universal Product Code

·         Minimum quantity on hand

·         Maximum quantity on hand

·         Reorder point

·         Estimated lead time in days

·         Unit Weight

·         Buyer identification code

·         Item category (inventory classification)

·         Average cost, last cost and standard cost

·         Manufactured, purchased or raw material coding

·         Primary vendor number and name

·         Vendor price

·         Vendor item number

·         Alternate vendor with vendor price and item number (two alternate vendors are supported)

·          Item usage information

·         Vendor returns in dollars