DPC, Inc. – Hospital Materials Management

  System Implementation – Customize the system to match your needs

·         Tailor the system to your operating environment

·         Establish the security files and define access permissions and authority

·         Define the next reference number for automatic number assignment of purchase orders and
       purchase requisitions

·         Create the inventory master file, purchase vendor file, and supporting table files

·         Define the number of months to retain history

Requisitioning & Purchasing Functions and Features

·          On-line view of vendor information accessible by vendor number or name

·          Vendor contract information by contract, inventory item or vendor number

·          On-line status reporting for requisitions and purchase orders (received by buyer, order
        sent to vendor, back order, etc)

·          On-line inquiries to view history of items purchased in a variety of sort options

·          Creates and maintains standing and blanket purchase orders

·          Automatic assignment of purchase order numbers

·          Backorder tracking to buyer and requestor of items

·          Allows for the creation of purchase orders when the purchase price is not known

·          Provides change order capability on purchase orders with control and audit trail

·          Automatic creation of purchase orders or conversion of requisitions to purchase orders to
        authorized end-users

·          Cancel orders and/or line items once issued and retain information for history purposes

·          Return of items to the vendor for credit with appropriate tracking to Accounts Payable

·          EDI.  System utilizes standard ANSI Transaction Set 850 and has been interfaced with VHA
       Plus, Stuart Medical, Durr Medical, Baxter and Kodak

Inventory Management Functions and Features

·         Tracks both stock and non-stock inventory items

·         Multiple storage locations

·         User-definable par levels for each item at each storage location

·         On-line internal requisitioning/order creation for stock items

·         Automatic requisition generation of selected items

·         Detailed inventory transaction logging for audit purposes

·         Minimum/maximum levels, par levels and economic order quantity calculations

·         Cycle counting for user-defined cycles such as ABC classification cycles, stock-out cycles
       and transaction volume cycles

·         Periodic inventory reconciliation for book to physical

·         Consigned material tracking

·         Inventory adjustment processing to allow for the assignment of reason codes (i.e. obsolescence,
      destroyed, etc.)

 Receiving and Distribution Functions and Features

·         Allocate inventory upon receipt to multiple entity and account key numbers

·         On-line receiving of shipments and logging of missed items

·         Accept and track partial orders with the order being incomplete or different quantity than
       specified on the purchase order

·         Multiple users designated as receivers

·         Track inventory transfers, issues and returns

·         Transfer inventory to other departments

·         Support pick list features with inventory relief at time of pick list print generation and allows for
       exception processing and back ordering when items are out of stock

·         Integration with Accounts payable for automated on-line matching of purchase orders and invoices

Item Master File – Fields in the item master record

·         Inventory code/item number

·         Item description

·         Primary location with alternate 1 and 2

·         Item expense general ledger account number

·         Purchasing unit of measure

·         Conversion factor for purchasing unit of measure

·         Stock keeping unit of measure

·         Minimum quantity on hand

·         Maximum quantity on hand

·         Reorder point

·         Estimated lead time

·         Item constant

·         Buyer identification code

·         Item category (inventory classification)

·         Primary vendor number and name

·         Vendor price

·         Vendor item number

·         Alternate vendor with vendor price and item number (two alternate vendors are supported)

·         Charge description number (department/item number)

·         Universal product code

·         Item usage information

·         Vendor returns in dollars